Lis310 - Records Management And Archives Administration
- Education
- 300 level
- 2 credit units
- 140 pages
- 12 units
This course introduces Records Management and Archives Administration. It explores the changing concept of records and the systems governing their creation and use. The course emphasizes the purpose of managing records to meet organizational needs, allowing effective functioning. It also covers the review process for selecting records to become part of an archive collection, and the responsibilities of archivists and records managers.
About this course
- Difficulty
- Intermediate
- Study hours
- 52 hours
- Maths
- None
- Content
- Theoretical, practical
- Practical work
- Yes
- Assignments
- Tutor marked assessments
- Final examination
What you'll read
The real module and unit structure of LIS310, taken from the course material NOUN publishes.
One paragraph, so you can see how it reads
LIS310 · UNIT 2: RECORDS MANAGEMENT PROCESSES
The first assumption is that once an individual is a manager, he/she is assumed to be a leader meaning the first person in the organization.
What you should be able to do
- Differentiate between the responsibilities of archivists and records managers.
- Understand the influences of institutional contexts on document creation and retention.
- Recognize the changing nature of documents over time and technology.
- Analyze the context in which documents are created to evaluate authenticity and value.
- Apply records management principles to ensure compliance with regulations.
- Develop strategies for preserving and providing access to archival materials.
What it prepares you for
- Archivist
- Records Manager
- Information Governance Officer
- Data Curator
- Knowledge Manager
- Government
- Education
- Healthcare
- Finance
- Cultural Heritage
- Legal
Where it gets hard
The units students slow down on, and what makes each one heavy.
- Module 4: Archive Management
Unit 1: Principles of Archives
Understanding and applying the principles of provenance and original order requires careful attention to detail and a thorough understanding of archival theory.
- Module 4: Archive Management
Unit 2: Theory of Archive Management
Theories of Jenkinson and Schellenberg require critical analysis and comparison to fully grasp their implications for modern archival practice.
A suggested way through it
13 weeks, about 52 hours in total. Yours will differ.
- Week 1Module 1: Records Management
Unit 1: Concepts of Records Management · 4 hours
Read the introduction to records management.. Define records and management.. Explain the historical overview of records management.. List the importance and benefits of records management..
- Week 2Module 1: Records Management
Unit 2: Records Management Processes · 4 hours
Explain the records life cycle.. Discuss the records management maturity level.. Describe the records continuum model.. Outline how records are used and disposed of..
- Week 3Module 2: Records Storage Equipment
Unit 1: Records Storage · 4 hours
List types of storage boxes and their specifications.. Mention types of cabinets.. Identify different types of cabinets used in storing records.. Specify conditions necessary for the longevity of records.. Discuss records storage..
- Week 4Module 2: Records Storage Equipment
Unit 2: Records Filling System · 4 hours
Differentiate the filing systems used in storing and preserving manuscripts in archives.. Explain how to file documents using alphabetic and color filing systems..
- Week 5Module 2: Records Storage Equipment
Unit 3: Records Disposition · 4 hours
Explain the essence of having a disposal schedule for records.. Discuss the value of records to select for keeping records of enduring value.. Create schedules of records disposal.. Make disposal policies..
- Week 6Modules 3: Archives
Unit 1: Concepts of Archives · 4 hours
Define archives.. Differentiate archives from libraries.. Explain how materials in archives can be accessed.. Understand the importance of archives..
- Week 7Modules 3: Archives
Unit 2: Types of Archives · 4 hours
Define the types of archives, using Nigerian examples.. Differentiate one type of archive from another.. Identify what makes one archive peculiar from the other..
- Week 8Modules 3: Archives
Unit 3: History of Archives · 4 hours
Outline how archives came into existence and its origin in Nigeria.. Trace the history of the first archives in Nigeria.. Narrate the history of archives in Nigeria.. Tell the story of the beginning of archives in the world.. Describe some world archives and how different archives came into existence..
- Week 9Module 4: Archive Management
Unit 1: Principles of Archives · 4 hours
Explain the principles of archives.. Discuss why archival records have principles guiding their existence.. Explain in detail these principles using real-life examples..
- Week 10Module 4: Archive Management
Unit 2: Theory of Archive Management · 4 hours
Explain the theories of archives as propounded by Hilary Jenkinson and Theodore Schellenberg.. Distinguish the two theories.. Apply the theories in research work pertaining to archives..
- Week 11Module 4: Archive Management
Unit 3: Archival Practice · 4 hours
Explain how records in the archives are selected.. Identify the practices involved in archival management.. Practice the routine duties in archives.. Outline the reasons why there are Dos and Don'ts in archival practice..
- Week 12Module 4: Archive Management
Unit 4: Arrangement and Description of Archives (Part One) · 4 hours
Discuss the level of arrangement of archives.. Arrange the records according to group, series, and items.. Explain how to arrange archives within series and the levels of arrangement.. Apply the principles of levels of arrangement of archives..
- Week 13Module 4: Archive Management
Unit 5: Arrangement and Description of Archives (Part Two) · 4 hours
Practice how to store new records as they arrive at the archival institution.. Fill the different registers in archives.. List the steps taken in completing the Archives location register and other registers.. Practice indexing of the archives.. Explain the challenges affecting archives in Nigeria in the 21st Century.. Discuss what are involved in oral archives and its problems..
Preparing for the exam
- Create a timeline of key events in the history of archives from Unit 3, noting significant figures and developments.
- Develop a comparative chart outlining the strengths and weaknesses of Jenkinson's and Schellenberg's archival theories (Unit 2, Module 4).
- Practice creating sample records retention schedules based on the principles discussed in Unit 3, Module 2.
- Review the different types of filing systems (Unit 2, Module 2) and their applications, creating diagrams to illustrate each method.
- Prepare case studies applying the principles of provenance and original order (Unit 1, Module 4) to hypothetical archival collections.
Questions students ask about this course
What is LIS310 about?
This course introduces Records Management and Archives Administration. It explores the changing concept of records and the systems governing their creation and use. The course emphasizes the purpose of managing records to meet organizational needs, allowing effective functioning. It also covers the review process for selecting records to become part of an archive collection, and the responsibilities of archivists and records managers.
How many units does LIS310 have?
LIS310, Lis310 - Records Management And Archives Administration, has 12 units across 4 modules, over 140 pages of course material. You can read it one unit at a time.
How many credit units is LIS310?
LIS310 carries 2 credit units, at 300 level in Education.
Is LIS310 hard?
LIS310 is rated intermediate level, with no mathematical content. It is mostly theoretical and practical work, and it has a practical component.
How long does LIS310 take to study?
About 52 hours of study, spread across its 12 units.
How is LIS310 assessed?
LIS310 is assessed by assignments, tutor marked assessments and final examination.
What can I do with LIS310?
Archivist, Records Manager, Information Governance Officer, Data Curator and Knowledge Manager.