Office Organization And Management
- Education
- 400 level
- 2 credit units
- 179 pages
- 29 units
This course is designed to equip business education students with the knowledge and skills relating to the efficient functioning of modern business offices and related organizations. You will learn about the structure, functions and practices applicable to a modern business office. The course aims at producing competent office managers, organizers and practitioners. The course is designed in modules each of which has a number of units intended to facilitate your logical and easy assimilation of the contents of the course.
About this course
- Difficulty
- Intermediate
- Study hours
- 208 hours
- Maths
- None
- Content
- Theoretical, practical
- Practical work
- Yes
- Assignments
- Tutor marked assessments
- Final examination
What you'll read
The real module and unit structure of BED416, taken from the course material NOUN publishes.
One paragraph, so you can see how it reads
BED416 · UNIT1: THE OFFICE TODAY
The presentation schedule which is included in your course materials gives you the important dates for the completion of tutor-marked assignments and for attendance of tutorials. Remember, you are required to submit all your assignments on due dates. You should guard against falling behind in your work.
What you should be able to do
- Understand the structure and functions of a modern office.
- Acquire knowledge and skills for handling office documents, equipment, and routines.
- Understand and practice the procedures for handling and processing office data and transactions.
- Appreciate the importance of leadership, motivation, and human relations to workers' satisfaction.
- Apply principles of office layout and space management.
- Demonstrate effective communication skills in office transactions.
What it prepares you for
- Office Manager
- Administrative Assistant
- Executive Secretary
- Records Manager
- Data Entry Clerk
- Government
- Banking
- Insurance
- Education
- Manufacturing
Where it gets hard
The units students slow down on, and what makes each one heavy.
- MODULE 4: COMMUNICATION AND RECORDS MANAGEMENT
UNIT 4: Systems of Filing and Indexing
Advanced filing concepts and procedures require thorough understanding of various classification systems and indexing techniques.
- MODULE 6: LEADERSHIP AND MOTIVATION AT WORK
UNIT 1: Meaning, Theories and Principles of Leadership
Understanding and applying different leadership theories and styles in real-world scenarios requires critical thinking and analytical skills.
A suggested way through it
13 weeks, about 48 hours in total. Yours will differ.
- Week 1MODULE I: THE SETTING OF OFFICE ORGANIZATION AND MANAGEMENT
Unit 1: The Office Today · 2 hours
Define office, office management, and organization.. Recognize different types of offices and their functions.. Identify key roles in large organizations..
Unit 2: Trends in Office Automation · 2 hours
Describe the impact of office automation.. Explain on-site and remote electronic offices.. Organize the workstation..
- Week 2MODULE I: THE SETTING OF OFFICE ORGANIZATION AND MANAGEMENT
Unit 3: The Workstation · 2 hours
Explain the concept of workstation.. Recognize facilities needed for effective workstation management.. State the advantages of workstation..
Unit 4: Types of Office Structure · 2 hours
Identify state and private organizational ownership.. Differentiate between private companies and personal ownership.. Identify traditional types of organization patterns..
- Week 3MODULE 2: OFFICE LAYOUT AND SPACE MANAGEMENT
Unit 1: Principles of Office Layout and Space Management · 2 hours
State the objectives of office layout.. State the general principles of office layout.. Explain when private offices for staff may be considered..
Unit 2: The Working Environment · 2 hours
Explain why the work environment should be designed for employee comfort.. Discuss physical factors determining human comfort.. State objectives of office building space..
- Week 4MODULE 3: CONVENTIONAL AND ELECTRONIC MAIL SERVICES
UNIT 1: Incoming Mail · 2 hours
Be conversant with the initial mail sorting and opening procedure.. Adopt appropriate procedure for sorting mail into respective categories.. Adopt effective procedure to open the mail..
UNIT 2: Outgoing Mail · 2 hours
State the procedures for sending out mail.. Proofread outgoing mail.. List the procedure for presenting mail for signature..
- Week 5MODULE 3: CONVENTIONAL AND ELECTRONIC MAIL SERVICES
UNIT 3: Types of Mail and Other Delivery Services · 2 hours
Describe the types of mail that are classified under international mail.. Describe the role of private delivery services.. State the importance of postcode..
UNIT 4: The MailRoom · 2 hours
Describe the mailroom.. Describe mailroom documents.. Describe mailroom equipment..
- Week 6MODULE 4: COMMUNICATION AND RECORDS MANAGEMENT
UNIT 1: Communication in Office Transactions · 3 hours
Define the concept of communication in office organization.. State the purpose of communication in an organization.. Describe the communication process..
- Week 7MODULE 4: COMMUNICATION AND RECORDS MANAGEMENT
UNIT 2: Methods of Record Processing · 3 hours
Show evidence of an efficient filing system.. Demonstrate how filing is organized.. Determine the constituents of a good filing system..
- Week 8MODULE 4: COMMUNICATION AND RECORDS MANAGEMENT
UNIT 3: Classification of Filing Systems · 3 hours
State the importance of designing an appropriate system of file classification.. Explain the principles of alphabetical classification.. State the principles of subject classification..
- Week 9MODULE 4: COMMUNICATION AND RECORDS MANAGEMENT
UNIT 4: Systems of Filing and Indexing · 3 hours
Adopt the different systems of filing in an office.. State the principles involve in microfilm filing.. Apply the principles paper filing to electronic filing..
- Week 10MODULE 5: FORMS DESIGN AND DATA ENTRY
UNIT1: Forms and Form Design · 2 hours
Describe the nature of forms, of forms in official transactions.. Identify the different types of forms..
UNIT2: Principles of Form Design · 2 hours
State the basic principles of form design.. Develop checklists of the basic principles of form design..
- Week 11MODULE 6: LEADERSHIP AND MOTIVATION AT WORK
UNIT 1: Meaning, Theories and Principles of Leadership · 3 hours
Define and explain the concept of leadership.. List and explain the different theories of leadership.. Discuss the different approaches to leadership styles..
- Week 12MODULE 6: LEADERSHIP AND MOTIVATION AT WORK
UNIT2: Interpersonal Relationships at the Place of Work · 3 hours
Explain how people get attracted to others.. Recognize the importance of interpersonal relationship at the place of work.. Explain the different strategies you might use in developing an effective interpersonal relationship with your superiors..
- Week 13Final Revision
Final Revision · 6 hours
Review all modules and units.. Work on assignments.. Prepare for final examination..
Preparing for the exam
- Create detailed outlines for each module, focusing on key concepts and definitions.
- Practice applying different filing systems to sample office scenarios.
- Develop case studies analyzing leadership styles and their impact on employee motivation.
- Review all Tutor Marked Assignments (TMAs) and identify areas needing further study.
- Create flashcards for key terms and definitions in office organization and management.
- Allocate specific time slots for each module, prioritizing those with higher difficulty ratings.
- Form study groups to discuss complex topics and share insights.
- Practice writing concise and well-organized answers to potential exam questions.
- Focus on understanding the practical applications of theoretical concepts in real-world office settings.
Questions students ask about this course
What is BED416 about?
This course is designed to equip business education students with the knowledge and skills relating to the efficient functioning of modern business offices and related organizations. You will learn about the structure, functions and practices applicable to a modern business office. The course aims at producing competent office managers, organizers and practitioners. The course is designed in modules each of which has a number of units intended to facilitate your logical and easy assimilation of the contents of the course.
How many units does BED416 have?
BED416, Office Organization And Management, has 29 units across 6 modules, over 179 pages of course material. You can read it one unit at a time.
How many credit units is BED416?
BED416 carries 2 credit units, at 400 level in Education.
Is BED416 hard?
BED416 is rated intermediate level, with no mathematical content. It is mostly theoretical and practical work, and it has a practical component.
How long does BED416 take to study?
About 208 hours of study, spread across its 29 units.
How is BED416 assessed?
BED416 is assessed by assignments, tutor marked assessments and final examination.
What can I do with BED416?
Office Manager, Administrative Assistant, Executive Secretary, Records Manager and Data Entry Clerk.