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LIS310Education2 Unitsintermediate

Lis310 - Records Management And Archives Administration

This course introduces Records Management and Archives Administration. It explores the changing concept of records and the systems governing their creation and use. The course emphasizes the purpose of managing records to meet organizational needs, allowing effective functioning. It also covers the review process for selecting records to become part of an archive collection, and the responsibilities of archivists and records managers.

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52h
Study Time
13
Weeks
4h
Per Week
none
Math Level
Course Keywords
Records ManagementArchives AdministrationArchival PracticeRecords LifecycleInformation Governance

Course Overview

Everything you need to know about this course

Course Difficulty

Intermediate Level
Builds on foundational knowledge
65%
intermediate
📚
Math Level
No Math
🔬
Learning Type
Hands-on Practice

Course Topics

Key areas covered in this course

1

Records Management Concepts

2

Records Management Processes

3

Records Storage Equipment

4

Filing Systems

5

Records Disposition

6

Archival Principles

7

Archival Theories

8

Archival Practices

9

Archival Arrangement and Description

10

Oral Archives

Total Topics10 topics

Ready to Start

No specific requirements needed

This course is designed to be accessible to all students. You can start immediately without any prior knowledge or specific preparation.

Assessment Methods

How your progress will be evaluated (3 methods)

assignments

Comprehensive evaluation of course material understanding

Written Assessment

tutor-marked assessments

Comprehensive evaluation of course material understanding

Written Assessment

final examination

Comprehensive evaluation of course material understanding

Written Assessment

Career Opportunities

Explore the career paths this course opens up for you

Archivist

Apply your skills in this growing field

Records Manager

Apply your skills in this growing field

Information Governance Officer

Apply your skills in this growing field

Data Curator

Apply your skills in this growing field

Knowledge Manager

Apply your skills in this growing field

Industry Applications

Real-world sectors where you can apply your knowledge

GovernmentEducationHealthcareFinanceCultural HeritageLegal

Study Schedule Beta

A structured 13-week journey through the course content

Week
1

Module 1: Records Management

4h

Unit 1: Concepts of Records Management

4 study hours
  • •Read the introduction to records management.
  • •Define records and management.
  • •Explain the historical overview of records management.
  • •List the importance and benefits of records management.
Week
2

Module 1: Records Management

4h

Unit 2: Records Management Processes

4 study hours
  • •Explain the records life cycle.
  • •Discuss the records management maturity level.
  • •Describe the records continuum model.
  • •Outline how records are used and disposed of.
Week
3

Module 2: Records Storage Equipment

4h

Unit 1: Records Storage

4 study hours
  • •List types of storage boxes and their specifications.
  • •Mention types of cabinets.
  • •Identify different types of cabinets used in storing records.
  • •Specify conditions necessary for the longevity of records.
  • •Discuss records storage.
Week
4

Module 2: Records Storage Equipment

4h

Unit 2: Records Filling System

4 study hours
  • •Differentiate the filing systems used in storing and preserving manuscripts in archives.
  • •Explain how to file documents using alphabetic and color filing systems.
Week
5

Module 2: Records Storage Equipment

4h

Unit 3: Records Disposition

4 study hours
  • •Explain the essence of having a disposal schedule for records.
  • •Discuss the value of records to select for keeping records of enduring value.
  • •Create schedules of records disposal.
  • •Make disposal policies.
Week
6

Modules 3: Archives

4h

Unit 1: Concepts of Archives

4 study hours
  • •Define archives.
  • •Differentiate archives from libraries.
  • •Explain how materials in archives can be accessed.
  • •Understand the importance of archives.
Week
7

Modules 3: Archives

4h

Unit 2: Types of Archives

4 study hours
  • •Define the types of archives, using Nigerian examples.
  • •Differentiate one type of archive from another.
  • •Identify what makes one archive peculiar from the other.
Week
8

Modules 3: Archives

4h

Unit 3: History of Archives

4 study hours
  • •Outline how archives came into existence and its origin in Nigeria.
  • •Trace the history of the first archives in Nigeria.
  • •Narrate the history of archives in Nigeria.
  • •Tell the story of the beginning of archives in the world.
  • •Describe some world archives and how different archives came into existence.
Week
9

Module 4: Archive Management

4h

Unit 1: Principles of Archives

4 study hours
  • •Explain the principles of archives.
  • •Discuss why archival records have principles guiding their existence.
  • •Explain in detail these principles using real-life examples.
Week
10

Module 4: Archive Management

4h

Unit 2: Theory of Archive Management

4 study hours
  • •Explain the theories of archives as propounded by Hilary Jenkinson and Theodore Schellenberg.
  • •Distinguish the two theories.
  • •Apply the theories in research work pertaining to archives.
Week
11

Module 4: Archive Management

4h

Unit 3: Archival Practice

4 study hours
  • •Explain how records in the archives are selected.
  • •Identify the practices involved in archival management.
  • •Practice the routine duties in archives.
  • •Outline the reasons why there are Dos and Don'ts in archival practice.
Week
12

Module 4: Archive Management

4h

Unit 4: Arrangement and Description of Archives (Part One)

4 study hours
  • •Discuss the level of arrangement of archives.
  • •Arrange the records according to group, series, and items.
  • •Explain how to arrange archives within series and the levels of arrangement.
  • •Apply the principles of levels of arrangement of archives.
Week
13

Module 4: Archive Management

4h

Unit 5: Arrangement and Description of Archives (Part Two)

4 study hours
  • •Practice how to store new records as they arrive at the archival institution.
  • •Fill the different registers in archives.
  • •List the steps taken in completing the Archives location register and other registers.
  • •Practice indexing of the archives.
  • •Explain the challenges affecting archives in Nigeria in the 21st Century.
  • •Discuss what are involved in oral archives and its problems.

This study schedule is in beta and may not be accurate. Please use it as a guide and consult the course outline for the most accurate information.

Course PDF Material

Read the complete course material as provided by NOUN.

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Study Tips & Exam Preparation

Expert tips to help you succeed in this course

1

Create a timeline of key events in the history of archives from Unit 3, noting significant figures and developments.

2

Develop a comparative chart outlining the strengths and weaknesses of Jenkinson's and Schellenberg's archival theories (Unit 2, Module 4).

3

Practice creating sample records retention schedules based on the principles discussed in Unit 3, Module 2.

4

Review the different types of filing systems (Unit 2, Module 2) and their applications, creating diagrams to illustrate each method.

5

Prepare case studies applying the principles of provenance and original order (Unit 1, Module 4) to hypothetical archival collections.

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